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9 Tips for writing a goodbye or last working day mail

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Writing a goodbye email is not difficult. The following tips can help you form a relevant goodbye mail.

Also Read:6 GoodBye or Last working Day Mail Samples

1. Keep it brief and formal

When addressing the entire staff, keep your goodbye email formal. Ensure that it is clear, concise, and conveys the motive behind the message. Don’t forget to mention your contact information for further communication, if any.

2. Express gratitude

Write a few lines about your work experience and express gratitude towards your colleagues. This will help you leave office on a positive note. Since it is a goodbye email, avoid involving personal issues that you may have with someone. Instead, mention what you liked the best in the office or about your work.

3. Keep a balanced approach

Be careful when you write your goodbye email. No matter how much you want to show off your next job, talking too much about it may invite resentment from your peers. It is better to be humble and to-the-point when writing a goodbye email.

Also Read:6 GoodBye or Last working Day Mail Samples

For example:

Wrong


“I am very happy to inform you that I am leaving this company at the end of this week. I have received a better opportunity in {Company name}, and I am really excited to work there.”

Right ✔️


“I am writing to inform you that today is my last day at {Company name}. Not only was it a wonderful learning experience for me, but I also had a very good time working with the team during my work tenure. I want to thank you for your unending support. I hope our paths cross again.”

4. Send separate mail to boss

It is always a good idea to send a separate email to your immediate boss or manager. Besides showing your gratitude, mention a bit about your experience and learnings in the workplace. You can also add suggestions for improvement, if any. However, do not add any negative comments.

5. Subject line

Depending on the person you are writing email to, you can decide on the subject line. It should be able to convey the nature of your message without being too alarming.

Example:

Wrong


‘This is it’, ‘Finally I’m leaving’, ‘I am done.’

Right ✔️


‘Bidding you adieu’, ‘Here’s to the good days’, ‘Saying goodbye with fond memories’

6. Talk about work

You can also add a paragraph in the goodbye email that talks about some of your projects. Mention the challenges faced during the project and how you learnt from them.

Example:

“I will always remember the challenges and learnings we experienced during the {Project name} project. It will remain a highlight in my career, and I want to thank you for providing me with this opportunity.”

7. Personalize

If you are writing the goodbye email to your internal team, be more casual in your approach. You can mention the names of your good friends and recall the times when you had fun at work. In this way, you can personalize your email and even send it individually.

Example:

“I hope you all keep achieving greater successes in the future. I will remember everyone, especially you {Colleague name}! I still have mixed feeling for your ‘never say die’ spirit that always has annoyed and inspired me at the same time!”

8. Don’t cut ties

Make sure that you have mentioned the email address and/or contact number in your goodbye mail. Mention that they can reach you in case of any concern related to the projects.

9. Timing matters

The time of sending the goodbye email actually matters a lot. The best time is to send it on your last working day, just a few hours before you leave. You can also send it a few days before. Furthermore, clear all your paperwork and official formalities, and be at your desk to greet anyone who comes to say goodbye to you.

So, go ahead and exit your workplace on a positive note by leaving a nice goodbye mail to your colleagues.

Also Read:6 GoodBye or Last working Day Mail Samples

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