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10 Tips to Improve Communication skills at workplace

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Communication skills at workplace

Good professional communication or workplace communication is an extremely important factor for career growth. Let us look at some ways to improve your workplace communication


1. Use key points to make an impact
2. Communicate effectively by reiterating
3. Be firm, not aggressive
4. Write things down
5. Be confident
6. Use new approaches
7. Ask relevant questions
8. Record important videos/presentations
9. Proof-read
10. Ask for feedback

1. Use key points to make an impact

Whether you are giving a presentation or speaking at a conference, make sure that you have already memorized the key aspects of the subject. Reiterate those key points at the beginning and the end of the presentation. This is to ensure that your audience has understood the essence of the topic clearly.

Use key points to make an impact
Also Read:11 Tips to Improve Basic communication skills

2. Communicate effectively by reiterating

It is very common for most listeners to get distracted in the middle of a conversation. That’s why never hesitate to repeat yourself in front of your employees. Make sure that they have understood your message properly. You can use other channels as well, such as written memos, formal emails, and texting for follow-ups.

Use key points to make an impact

3. Be firm, not aggressive

A calm and collective tone of a person speaks of his confidence and reliability in the workplace. Hence, it is better to be firm in your speech when communicating with others. Just make sure not to overdo it. Aggressiveness from your side will create a negative impression on the listener and may even affect your reputation.

Use key points to make an impact

4. Write things down

When you are handling several things at once, taking notes of your tasks can prove to be extremely helpful. This can help you keep yourself organized and simplify your routine. Take notes during your office meetings, presentations, and brainstorming sessions. If needed, use followup emails to reconfirm that you have understood what was discussed during these meetings.

Use key points to make an impact

5. Be confident

Make sure that you appear confident in your workplace, even when you don’t feel it. There are multiple ways to do it. Speak slowly and evenly during your conversations. Avoid rambling and keep your words as concise as possible. Maintain a calm and relaxed posture. Remember, confidence is an attribute that can be cultivated through practice. So, keep practicing!

Use key points to make an impact

6. Use new approaches

Instead of relying only on visuals, try using other means as well. For example, in place of powerpoint presentations, use storytelling to convey your message to the audience. Incorporate various tones and gestures to accentuate your point and create a clear picture in the listener’s mind.

6. Use new approaches

7. Ask relevant questions

Workplace communication becomes very easy when you know how the pose the right questions. However, it can be a tricky task. Thus, asses a few things before you ask a question: Is your question relevant to the topic? Are you phrasing the question properly? Is it okay to ask the question in a meeting or is it better to ask it in person? etc. Also, know when not to ask a question.

6. Use new approaches

8. Record important videos/presentations

At work, there are times when you have to give the same presentation again and again – in front of different clients. It proves to be not only time-consuming but also renders the communication process ineffective. Hence, a good course of action is to record it and share it. There are platforms like Zoom and Wistia where you can record your work-related videos and presentations in a quick and efficient way.

6. Use new approaches

9. Proof-read

Whether it is a simple email or an important fax, always double-check before hitting the send button. Look for any major or minor errors, such as spelling mistakes, wrong address or name, or incorrect details. Also, download grammar and punctuation checker tools like Grammarly, Ginger Online, and GrammarCheck in your computer to leave any potential silly mistakes at bay.

9. Proof-read

10. Ask for feedback

It is a good idea to ask for feedback from your peers and managers after every meeting or presentation. Honest feedback on your performance can help you realize your shortcomings and work upon them. If you regularly solicit feedback, it will show your employer that you are enthusiastic about learning and will help you create a good impression.

10. Ask for feedback
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